Global Materials Supply Network
Island RFQ Checklist
A clearer brief. A more useful quote.
Start with what you know. Share the material requirements, destination and dates that matter; mark open questions as not yet confirmed.
THREE THINGS TO GATHER
01
What to request
Items, buyer-approved specifications, dimensions, units and quantities, with any alternatives listed separately.
02
Where it needs to go
Country, island and proposed port, plus whether the scope is port-only, jobsite or not yet known.
03
What must be confirmed
Dates, handling needs and approvals that are still open. Mark them as not yet confirmed.
01
Destination
Tell us where the materials need to arrive. If something isn't settled, mark it as not yet confirmed.
Country
The destination country for the delivery.
Island
The island where the project is located.
Port and scope
Your proposed port, and whether you need port-only, jobsite scope, or the scope is not yet known.
STEP 02
Material schedule
Item and specification
List each item with its buyer-approved specification.
Dimensions, unit and quantity
Include dimensions, the unit of measure and the quantity for every line.
Alternatives kept separate
Keep alternatives separate from the approved specification.
02
03
03 · Timing
Requested dates are not confirmed lead times.
- Required-on-site date
- Project phase
- Receiving windows
STEP 04
Handling
Known unloading equipment, access limits, storage and packaging needs; unknowns are welcome.
- Access: known site or port access limits
- Equipment: unloading equipment you know is available
- Storage: storage and packaging needs
04
05
STEP 5 OF 5
Review
Who approves samples, substitutions and final scope.
- Samples: who reviews and approves them
- Substitutions: who can approve an alternative
- Final scope: who signs off before a quote is accepted
BEFORE YOU ACCEPT A QUOTE
Before accepting a quote, confirm currency, exclusions, freight legs, documents, charges and responsibilities with the relevant parties. An inquiry is not an accepted order.
Ready to begin?
Share what you know today. Open questions can be marked as not yet confirmed. An inquiry is not an accepted order.